Send each request down the right path.
Start different workflows according to department, employee role, course type, location, request amount, or other policy conditions.
Workflow &
Claims.
Karas connects training requests, multi-level approvals, supporting documents, and reimbursement status. Configure the review path around your organization’s policies and keep decisions with the training record.
Karas workflows are bespoke
to match your enterprise.
Configure how every training request should move — from the conditions that start a workflow to the people, decisions, and reminders involved at each step.
Build every review stage in the right order.
Route a request through the line manager, department head, HR, L&D, Finance, or budget owner before it is confirmed.
Assign responsibility without creating bottlenecks.
Choose approvers by role and allow delegated reviewers to take action when the original approver is unavailable.
Give reviewers more than approve or reject.
Approvers can approve, reject, return a request for more information, and leave comments that remain with the record.
Keep pending requests moving.
Notify employees and approvers when action is required, then send follow-ups when a request remains outstanding.
Keep every decision visible.
Record who reviewed each request, what decision was made, when it happened, and any supporting comments or documents.
Claims & Reimbursements
Claims managed
with confidence.
Manage the full reimbursement process in Karas — from eligibility and supporting evidence to approval and payment status.
Define clear claim rules
Set eligible training costs, reimbursement limits, submission periods, and employee eligibility so every claim begins with the right policy.
Submit evidence in one place
Employees attach receipts, invoices, certificates, and notes directly to the related training request, keeping every document together.
Track approval to payment
Route claims to the right reviewers and give employees, HR, and Finance a clear view of approval decisions and reimbursement status.
Questions about training approvals and claims.
Define the policy, the reviewers, and the evidence needed at each stage.
Can different requests follow different approval routes?
Yes. Route requests according to department, employee role, course type, location, request amount, or other configured policy conditions. Review stages can include a line manager, department head, HR, learning and development, Finance, or a budget owner.
What happens when a request needs more information?
Reviewers can return a request for more information and leave comments with the record. Approval history records the reviewer, decision, and time. Delegation and reminder options help teams manage pending reviews.
How does an external training claim move through the process?
An employee submits course details and a sponsorship request. After review and course completion, the employee adds the required receipts, invoices, or certificates. The claim follows your configured review stages, with visibility of its approval and reimbursement status. See external training management for the full course lifecycle.
Make every request
move with purpose.